In case the clinic sells specialized products, we have provided a record of products and sales. To manage the store, the responsible person must enter all the products that are expected to be delivered and that the clinic plans to sell in the product list. For this, you need to enter the product name, its ID number, specify the units of measurement for the product, and set its minimum quantity in the "Product List." The minimum quantity should be specified so that you receive a notification when the product is running low. When the quantity of an item falls below the minimum quantity, the "Quantity" column in Product Management/Available will be highlighted in red.
1. PRODUCT ARRIVAL
When accepting an item, you need to go to Manage Products / Arrival and click the "Accept Products to the Store" button. Here, select the products coming to the store from the previously created list, specify their quantity and price per unit. Next, specify the supplier and click "Accept." After that, the product will be displayed in the Product Management / Available section. All arrivals to the store are displayed in the Arrival archive.
2. ITEM AVAILABILITY
Here you can see: Item number, Name, Quantity (highlighted in red if it is running low or has run out), Units of measurement, Purchase price, Supplier and their contacts, as well as the final price of the item for the consumer. The purchase price and the supplier are displayed based on the last product receipt. To set the cost of products for the consumer, you need to enter the required number in the rightmost column and click "Save." After that, this price will be automatically displayed on the total receipt.
To see only those items that are currently running out, use the filter.
3. PRODUCT WRITE-OFF
You can also write off goods if they are damaged upon receipt or expired. To do this, you need to perform simple actions in the Product Management / Write-off section, which is similar to the material disposal process in storage.
4. PRODUCT SALES
Product sales will be managed either by the doctor who admits patients in their office or the store assistant. This is done as follows: In the Product Management / Write-off section, click on the "SELL PRODUCT" button, select the items required by the client from the list, and enter their quantity. Then, select a patient from the list or specify that the buyer is anonymous if the customer is not a patient of the clinic. By clicking "Sell Product," the transaction will appear in the STORE tab in the "Pay Office" section as an unpaid product, after which the cashier will accept payment from the customer.
The "Sales Rating" is also available here, showing which doctors have sold items for the highest amounts, and the "Sales Statistics" displays which items are sold most frequently.
5. PAY OFFICE AND PAYMENT ACCEPTANCE
After making a sale, the cashier needs to go to the Cash Register section of the STORE tab and find the transaction in the general list. For unpaid transactions, the cost is highlighted in red, and for paid ones in green. After clicking on the customer, you will need to accept the payment. This will open the "Product Payments" window. On the left side, you will see the product the client is purchasing and its cost. On the right side, select the payment method, apply a discount if available, enter the amount actually provided, and click "Save." After this, the payment will be accepted.
